DEFENSE AND SECURITY

Los Alamos National Laboratory (LANL) Successfully Scales Procurement and External Workforce Management to Support Rapid Organizational Growth

Los Alamos National Laboratory (LANL) has been at the forefront of science and innovation for 80 years. Their mission is to ensure the safety, security, and reliability of the U.S. nuclear deterrent, reduce global threats, and solve emerging national security and energy challenges.

 

MAIN GOALS

  • Keep pace with rapid operational growth
  • Digitalize and automate manual processes
  • Meet strict compliance requirement
  • Establish a standardized, integrated digital foundation
  • Provide comprehensive reporting
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THE CHALLENGE

Manual processes can’t keep up with tremendous growth

Los Alamos National Laboratories (LANL) is expanding fast. The organization aims to grow its contingent workforce by over 250% in the next few years. Spend has already doubled in the last two years – and continues to grow.

To keep pace with this growth, LANL had to change that way it managed procurement and its contingent workforce. It needed to replace paper-based, time-consuming, manual processes with streamlined and automated digital workflows.

LANL sought an integrated, standardized technology foundation that would enable it to scale procurement operations quickly while also meeting the compliance demands of a highly regulated environment.

THE SOLUTION

Automate processes and accelerate workflows, all while meeting strict security needs

LANL soon realized that SAP solutions could truly transform the way it manages procurement and contingent labor processes, while still meeting strict security protocols.

SAP Fieldglass® Contingent Workforce Management and SAP Fieldglass Services Procurement applications support LANL’s external workforce management with an emphasis on efficiency, security, and agility. SAP® Ariba solutions provide rich functionality for sourcing, contract, and risk management, as well as supplier performance management, and buying and invoicing.

Impressed by SAP’s road map and the comprehensive capabilities of SAP® Ariba® and SAP Fieldglass® solutions, the organization decided to implement the software with help from SAP Services and Support. In close collaboration with SAP experts, as well as with extensive consultation with employees and suppliers, LANL’s deployment went smoothly and adoption has been high.

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THE RESULTS

Automated workflows moving 18x faster than before

With the implementation of SAP solutions, LANL can now rely on digitalized and automated processes to scale its operations, support its organizational growth, and meet strict compliance standards.

  • Automated purchasing workflows are faster and more efficient, with an 18X improvement in transaction processing, and a reduction in processing time from 30 days to less than 8 hours.
  • Accelerated invoice processing helps strengthen LANL's relationship with over 2,000 suppliers by providing faster payment.
  • Advanced reporting options enable LANL to monitor and control procurement and contingent labor management more closely.
  • SAP solutions aided LANL in meeting strict compliance requirements for public sector agencies.

In addition, the rich functionality of SAP Fieldglass solutions, such as the digitalized processing of field worker invoices using the SAP Fieldglass Contingent Workforce Management application, has laid the groundwork for LANL to realize its 250% growth in contingent labor over the next two years.

FUTURE OUTLOOK

Continuous innovation with an ambitious roadmap

LANL looks forward to continuous innovation in SAP Ariba and SAP Fieldglass solutions based on an ambitious roadmap and SAP’s ability to easily customize and optimize software configurations according to changing needs. There is also an opportunity for future integration with SAP Concur® and SAP SuccessFactors® solutions to further support connected processes within an intelligent enterprise.

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How the numbers add up for Los Alamos National Laboratory (LANL)

With the deployment of SAP solutions, LANL has established an integrated, standardized technology foundation that enables it to scale procurement and external workforce management processes quickly while meeting the needs of a highly regulated environment. LANL now has the agility and efficiency it needs to move forward with expansion plans.

  • 250% projected increase in contingent labor over a two-year period

  • 2x growth in purchasing spend in two years

  • 100% of spend now managed using SAP Ariba solutions

  • Transactions processed more than 18 times faster than before

  • Commercial transactions under US$250,000 processed in less than 8 hours, down from 30 days

  • More efficient workflows and better relationships with over 2,000 suppliers

LANL successfully scales up with SAP Fieldglass and SAP Ariba solutions

A significant planned expansion in the laboratory’s operations meant that it needed to streamline and accelerate procurement workflows. Learn about the key benefits that LANL has achieved with SAP Fieldglass and SAP Ariba solutions:

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